University of California, San Francisco

Financial & Administrative Analyst

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School of Dentistry-Oral and Maxillofacial Surgery

Full Time

63447BR

Job Summary

The Financial & Administrative Analyst will be expected to apply professional financial services concepts as well as administrative and organizational policies and procedures to resolve routine issues and customer inquiries. The Financial & Administrative Analyst will follow standard practices and procedures in analyzing situations or data from which answers can be readily obtained.

In supporting Oral and Maxillofacial Surgery, responsibilities will include analyzing revenue and spending trends, monitoring financial transactions, identifying inaccuracies, and providing immediate options for resolution. The ability to effectively prioritize, strategize, and problem solve are essential, as the individual will be concurrently responsible for recurring financial transactions and reporting that cannot be overlooked. Regular duties will include submitting revenue and expense transfers, submitting purchase orders through the School’s BearBuy system, processing reimbursements for students, faculty, and staff, and administering the reconciliation and records management process for the Dental Center.

Duties will also include scheduling meetings, drafting meeting agenda, drafting meeting minutes, emailing important office communications to faculty and staff, submitting access requests with IT, assisting with organizing events, completing space surveys, and tracking supply inventory. Additionally, the individual will be involved in a variety of ad-hoc projects, specifically in the interest of ensuring best practices and proper fund management. The individual must also be able to work effectively with a variety of stakeholders, including students, faculty, staff, UCSF central offices, and outside vendors to ensure compliance with UC financial procedures and reporting and be able to successfully support the Department and the workflow/competing deadlines that come with it.

Department Description

SCHOOL OF DENTISTRY

MISSION: Advancing health through excellence in patient care, education and discovery.

VISION: To be the preeminent innovator in oral and craniofacial health worldwide.

VALUES: Through our values, we demonstrate LEADERSHIP in all that we do.

Leadership, Excellence, Accountability, Diversity, Engagement, Respect, Social responsibility, Honesty, Innovation, and Partnership.

The School is committed to providing outstanding, integrated patient-centered care, preparing the next generation of clinicians and scientists for a rapidly evolving health care system, leading the world in scientific discovery and its translation into improved patient care and public health, creating and maintaining a supportive work and learning environment that attracts the best faculty, staff, students and trainees who can meet the changing needs of the School, society and profession, and optimizing resources to support strategic objectives and maximize stakeholder value.

The School provides comprehensive oral health care services with over 120,000 patient visits per year. We offer a four-year DDS program as well as a two-year program for international dentists that culminates in the DDS degree. We have numerous specialty residencies, PhD and Master’s degree programs in Oral and Craniofacial Sciences, a combined DDS-PhD program, and a combined PhD-dental specialty training program. Other graduate programs include Craniofacial and Mesenchymal Biology and Bioengineering, and a DDS/MBA program. The School is one of the preeminent oral and craniofacial research enterprises in the world, ranking number one in National Institute of Health funding for 24 consecutive years.

DEPARTMENT OF ORAL AND MAXILLOFACIAL SURGERY

The Department of Oral Maxillofacial Surgery (OMFS) teaches both theoretical and clinical courses in the predoctoral dental curriculum and offers instruction in medical emergencies in the dental hygiene and predoctoral dental programs.

Basic research in the department include investigations of the mechanisms of bone growth and replacement, the use of lasers and mechanisms of pain, and studies of treatment and outcomes of implant, orthognathic, TMJ, and reconstructive surgery.

The department provides clinical care in oral and maxillofacial surgery to ambulatory patients at the Dental Clinics Building, the postgraduate OMFS Clinic at Moffitt Hospital, the oral and maxillofacial surgery clinic at San Francisco General Hospital, and Highland Hospital of Oakland. Treatment for hospitalized patients is provided at Moffitt/Long Hospital, Zuckerberg San Francisco General Hospital, UCSF/Mount Zion, and Veterans Affairs Medical Center. Hospital Dentistry Treatment is provided for residents at Laguna Honda Hospital.

Required Qualifications
  • Bachelor's degree in Finance, Accounting, Business Administration or related area and / or equivalent experience / training.
  • Minimum 1+ years of related experience
  • Working knowledge of financial processes, policies and procedures.
  • Strong knowledge of financial data management and reporting systems.
  • Proficiency in the use of spreadsheet and database software.
  • Strong communication and interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills to communicate effectively with all levels of staff, sound judgment and decision making judgment in responding to issues and concerns.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain confidentiality.
  • Ability to function effectively as a member of a team.
  • Ability to adapt to changing priorities.
Preferred Qualifications
  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
  • Skills to provide coaching and mentoring to support staff.
  • Working knowledge of the health care delivery and reimbursement environment
  • Working knowledge of common organization-specific and other computer application programs.
About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004627 FINANCIAL SVC ANL 2

Job Category

Financial, Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Parnassus Heights (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday, 8:00 am - 5:00 pm
  • Seniority level

    Not Applicable
  • Employment type

    Full-time
  • Job function

    Administrative
  • Industries

    Higher Education

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